// from the blog
Writing for RTOs
Honest, practical pieces on VET materials, compliance, and where AI actually helps.
A plain-English roadmap of what we produce, what your team does, what’s included, and what’s never in scope.
We’re a consultancy with a production system, so we diagnose your problem first, not hand you a price list. After a free 15-minute fit call, a paid diagnostic – an Onboarding Session ($495 + GST) for a single unit or starter job, or an RTO AI Audit (~$1,500 + GST) for a full qualification or content + LMS + compliance together – maps what you have and what you need. Both are credited in full toward the work, and you leave with a written plan and a clear proposal with options, scoped to what we found, within 2 business days. Then the pipeline below delivers it.
This is the full pipeline for a new build. We run the stages your project actually needs – but within them, the rigour is fixed: QA and compliance checks are never cut for timeline or budget pressure.
Your team is only ever responsible for review and delivery. This is documented in the SOW and applies to every engagement.
| Task | Learnbuilt | Your RTO |
|---|---|---|
| Parse the training package (PC, PE, KE, FS) | ✓ We do this | Not required |
| Write the learner guide and assessments | ✓ We do this | Not required |
| Build the simulated organisation | ✓ We do this | Not required |
| Produce the QA report | ✓ We do this | Not required |
| Human moderation review (Stage 07.5) | ✓ Expert human review, every unit | Not required |
| Format to branded DOCX and HTML | ✓ We do this | Not required |
| Contextualise to your specific learner cohort | We configure to your brief | ✓ Your SME may refine further |
| Subject-matter expert review and sign-off | Not our role | ✓ Required before delivery to learners |
| Validate compliance with your TAS | Not our role | ✓ Your RTO’s responsibility |
| ASQA audit relationship | Not our role | ✓ Solely your RTO’s |
| LMS upload and course setup | ✓ Included (post sign-off) | Provide LMS access + delivery check |
| Absorb all AI and production costs | ✓ Included in your project price | No additional cost to you |
Clear boundaries protect both parties. These items are not in scope for any project, regardless of what is quoted.
Every engagement follows this structure, regardless of how many units are in scope.
SOW signed. Deposit paid. We gather your brand configuration and confirm your simulated organisation – if you already have one, we work with it and add to it as units are built. Stages 01–08 run as soon as brand config is received – typically within one business day.
10-stage pipeline runs for every unit. We produce all text, assessments, simorg documents, and the QA report. We target one unit per day – you’ll usually receive output faster. Files land in your Google Drive as each unit completes; you don’t wait for the whole project to finish.
Your named subject-matter expert reviews the materials, requests any minor corrections (included, and we work through them until you’re happy), and provides written sign-off. The balance invoice is issued on Stage 1–8 delivery. Sign-off directs us to schedule your LMS upload – within 60 days of delivery.
On receipt of your written sign-off and LMS access credentials, we complete Stages 09–10: Canvas-ready HTML and LMS upload. Your team does a final delivery check, then releases materials to learners. The compliance relationship stays with your RTO throughout.
Project work is scoped in your diagnostic and quoted as three options, not estimated before you’ve spoken to anyone.
Project work is scoped in the diagnostic – an Onboarding Session ($495 + GST) or a deeper RTO AI Audit (~$1,500 + GST), credited in full toward your build. You then receive a clear proposal with options, scoped to what we find.
Project work is scoped to what we find in the diagnostic – there’s no fixed price list. New clients begin with a Starter Project at $2,000 – your foundation build. It stands up your configured system (brand, simorg, assessment approach, templates, LMS) and proves it across two deliberately different units; it is not priced per unit. Everything after that is quoted per engagement, all deliverables included, no hidden costs.
Book a free fit call →In-house benchmark: $7,900–$10,400 per unit (all-in salary, super, leave, tooling, and overhead for an L&D team producing 12 units per year). A Learnbuilt project comes in at a fraction of that.
Every project begins with a free 15-minute fit call, then a paid diagnostic ($495 Onboarding Session or ~$1,500 RTO AI Audit, credited in full toward your build). We map your content, learners, and scope, then you get a proposal with options – you pick, and production begins. The Starter Project (your simorg built, brand applied, two complete units) is the published entry option, when it fits.
Honest, practical pieces on VET materials, compliance, and where AI actually helps.
